> ## Documentation Index
> Fetch the complete documentation index at: https://docs.jingjaiops.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding an Inventory Item

> Create a new piece of equipment in inventory with all fields explained.

Every physical unit of equipment is one item in inventory. Even if you own 5 identical cameras, you create 5 inventory items — each with its own asset ID and barcode.

## Adding a new item

<Steps>
  <Step title="Open the Inventory module">
    From the sidebar.
  </Step>

  <Step title="Click 'New Item'">
    Top right of the inventory list.
  </Step>

  <Step title="Fill the required fields">
    See the field reference below.
  </Step>

  <Step title="Save">
    Asset ID and barcode are auto-generated. The item appears in the list immediately.
  </Step>

  <Step title="Print a label">
    Click **Print Label** on the item detail to send it to your Zebra printer.
  </Step>
</Steps>

## Required fields

| Field         | Notes                                                      |
| ------------- | ---------------------------------------------------------- |
| **Item Name** | Display name. Will appear on quotes, invoices, the portal. |
| **Category**  | Pick from your defined categories (Camera, Lighting, etc.) |
| **Rate**      | Rental rate per duration unit                              |
| **Rate Type** | Daily, Weekly, or Monthly                                  |
| **Condition** | Good, Fair, or Damaged (most new items are Good)           |

## Optional fields

| Field                | Why it matters                                          |
| -------------------- | ------------------------------------------------------- |
| **Item Name (Thai)** | Thai display name for Thai customers                    |
| **Serial Number**    | Manufacturer's serial — useful for warranty claims      |
| **Manufacturer**     | Brand (Sony, Aputure, etc.)                             |
| **Model**            | Model number/name                                       |
| **Purchase Date**    | When you bought it                                      |
| **Purchase Price**   | What you paid (used in damage replacement calculations) |
| **Ownership**        | Owned, Sub-rented, On consignment                       |
| **Storage Location** | Shelf or cage location for picking                      |
| **Notes**            | Anything specific — known quirks, bundled accessories   |
| **Photo**            | Reference photo of the unit                             |

## Asset ID auto-generation

The Asset ID is generated automatically from a category prefix + a sequence number:

| Category | Prefix |
| -------- | ------ |
| Camera   | `CAM-` |
| Lens     | `LEN-` |
| Audio    | `AUD-` |
| Lighting | `LIT-` |
| Grip     | `GRP-` |
| Power    | `PWR-` |

So the first camera you add becomes `CAM-001`, the second `CAM-002`, and so on. The prefix is set per category in **Settings → Categories**.

## Barcode generation

The barcode encodes the Asset ID. JingjaiOps uses **Code 128** format, which is what most warehouse barcode scanners read out of the box.

The barcode is generated automatically — you don't pick the value. When you print a label, both the human-readable Asset ID and the scannable barcode appear on it.

## Multiple units of the same item

For 5 identical Sony FX6 cameras:

1. Create 5 separate inventory items, each named "Sony FX6".
2. Each gets its own asset ID: `CAM-001` through `CAM-005`.
3. Each gets its own barcode label.

When a quote calls for "1× Sony FX6", JingjaiOps reserves any one of the available units. At Pick & Scan time, the crew scans whichever physical unit they pull off the shelf — the system locks that specific Asset ID to that job.

This is why you create multiple items rather than setting "Quantity: 5" on a single item — each physical unit needs to be tracked individually for asset history, damage, maintenance, and availability.

## After adding

Common next steps:

<Columns cols={2}>
  <Card title="Print a label" icon="barcode" href="/inventory/barcode-labels">
    Send the asset ID and barcode to a Zebra printer.
  </Card>

  <Card title="Add to a kit" icon="boxes-packing" href="/inventory/kits">
    Bundle the new item into a kit if appropriate.
  </Card>
</Columns>

<Tip>
  If you're adding many items at once (e.g., a fresh shipment of 20 batteries), use [CSV Import](/inventory/import) instead. The single-item form is best for one-offs.
</Tip>