Adding an Inventory Item

Every physical unit of equipment is one item in inventory. Even if you own 5 identical cameras, you create 5 inventory items — each with its own asset ID and barcode.

​

Adding a new item

​

Required fields

​

Optional fields

​

Asset ID auto-generation

The Asset ID is generated automatically from a category prefix + a sequence number: So the first camera you add becomes CAM-001, the second CAM-002, and so on. The prefix is set per category in Settings → Categories.

​

Barcode generation

The barcode encodes the Asset ID. JingjaiOps uses Code 128 format, which is what most warehouse barcode scanners read out of the box. The barcode is generated automatically — you don’t pick the value. When you print a label, both the human-readable Asset ID and the scannable barcode appear on it.

​

Multiple units of the same item

For 5 identical Sony FX6 cameras:

1. Create 5 separate inventory items, each named “Sony FX6”.
2. Each gets its own asset ID: CAM-001 through CAM-005.
3. Each gets its own barcode label.

When a quote calls for “1× Sony FX6”, JingjaiOps reserves any one of the available units. At Pick & Scan time, the crew scans whichever physical unit they pull off the shelf — the system locks that specific Asset ID to that job. This is why you create multiple items rather than setting “Quantity: 5” on a single item — each physical unit needs to be tracked individually for asset history, damage, maintenance, and availability.

​

After adding

Common next steps: