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Documentation Index

Fetch the complete documentation index at: https://docs.jingjaiops.com/llms.txt

Use this file to discover all available pages before exploring further.

Categories settings is where you define how your inventory is organized. Read Inventory Categories for an overview of what categories do across the app — this page focuses on management.

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Opening categories settings

Settings → Categories in the sidebar. Admin or Super Admin role required. The settings screen shows a list of all categories with:
  • English name
  • Thai name
  • Asset ID prefix
  • Active or Deactivated state
  • Item count (how many items use this category)
  • Drag handle on the left for reordering

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Adding a category

1

Click 'New Category'

Top right.
2

Set name (English)

Required. Will appear in inventory filters and on PDFs.
3

Set name (Thai)

Strongly recommended. Used for Thai-language PDFs and the portal.
4

Set the prefix

3–5 uppercase letters. Used for new Asset IDs in this category.
5

Save

Category is active and selectable on new inventory items.

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Editing a category

1

Find the category

In the list. You can search if there are many.
2

Click the pencil icon

Edit name (EN), name (TH), or prefix.
3

Save

Changes apply immediately.

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Editing English name

Safe at any time. Existing items in the category get the new name in their display.

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Editing Thai name

Same — safe, applies immediately. Especially valuable when you first set up a category and didn’t have the right Thai term yet.

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Editing the prefix

You cannot change the prefix of a category that already has items assigned. The prefix is part of every existing Asset ID and changing it would break scan history.
To effectively change a prefix:
  1. Archive the existing category (deactivate, leaving items intact).
  2. Create a new category with the new prefix.
  3. Bulk-reassign items from the old category to the new (one item at a time, or via CSV bulk update).
For most businesses, picking the right prefix at the start is easier than changing later.

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Reordering categories

Drag the handle on the left of any category to reorder. The order applies to:
  • The category filter dropdown in the inventory list
  • The grouping when inventory is grouped by category
  • Quote PDF order if grouped by category
Most businesses put the most-used categories at the top.

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Deactivating vs deleting

You cannot delete a category that has any items, even archived items. Instead, deactivate.

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Deactivating

1

Open the category

Click the category in the list.
2

Click 'Deactivate'

Confirm.
The deactivated category:
  • No longer appears in new-item creation
  • Existing items keep their assignment (so old PDFs still render correctly)
  • Can be reactivated at any time

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Deleting (rarely needed)

If you really want to delete a category:
1

Reassign every item

Move every item out of the category. Use bulk edit on the inventory list.
2

Open the empty category

The Delete button is now active.
3

Click 'Delete'

Confirm. The category is gone permanently.
For audit cleanliness, we recommend deactivating instead of deleting. Deactivation preserves historical data; deletion erases it.

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Thai name field

Every category has a separate Thai name field. This Thai name is what Thai customers see:
  • On bilingual quote and invoice PDFs (Thai-first if the customer is Thai)
  • In the customer portal when language is set to TH
  • In AI Job Reports translated into Thai
If you don’t set a Thai name, the English name is shown in both languages — which works but isn’t ideal for Thai customers.

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Suggested Thai names

If you’re not sure what Thai term to use:
EnglishThai
Cameraกล้อง
Lensเลนส์
Audioระบบเสียง
Lightingแสง / ไฟ
Gripกริป (อุปกรณ์ยึด)
Powerไฟฟ้า / แบตเตอรี่
Cases & Bagsกระเป๋าและเคส
Accessoriesอุปกรณ์เสริม
Droneโดรน
Tripodขาตั้ง
Monitorจอมอนิเตอร์
When in doubt, ask a Thai-speaking team member or customer what term they actually use — industry conventions vary.

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Audit trail

Every category change is logged in Settings → Audit Log — who created, edited, deactivated, or deleted, with timestamps. Use the audit log to investigate any unexpected category changes.